Allice, National Union of agricultural cooperatives in the animal insemination sector, 149 rue de Bercy – 75012 PARIS and registered in the RCS of PARIS under number 390 275 618 and IFIP – Institut du Porc, Association law 1901 and registered under the number 775 681 323 (hereinafter «the Organizers») organize the 31st congress AI VETS, place of meetings and exchanges for the actors of animal insemination. The 31st Congress will take place from 20 to 22 October 2021 at the Futuroscope Congress Centre – Teleport 1 – BP 90265 – 86963 FUTUROSCOPE Cedex.
SCOPE OF APPLICATION:
These general terms and conditions of sale (hereinafter "GTC") apply, to the exclusion of any other provision, to any registration (individual or group) of a participant (hereinafter "the Participant") at the 31st AI VETS Congress (hereinafter "the Congress").
The General Terms and Conditions can be consulted on www.aivets.eu
Registering for the Congress online implies full and unreserved acceptance of these Terms and Conditions.
The Organizers reserve the right to modify the terms of these Terms and Conditions. Only the Terms and Conditions in effect on the day of registration will apply to registration.
2- REGISTRATION – CONTRACT
Registration for the Congress is done online by completing the registration form available on the Congress website at the following address: www.aivets.eu
The Member must choose these Services. The full payment of the registration fee is to be made at the registration by credit card. Any registration whose file is incomplete and/or not accompanied by its regulation under the conditions specified in Article 3 below, will not be taken into account.
Once the registration has been completed and the payment has been made, the Organisers will send the Participant a summary of their order and registration for the Congress.
The contract is considered as definitively concluded when the Organisers send the Order Confirmation, subject to the receipt of payment.
3 - TARIFFS AND REGULATIONS
Rates are per Participant, all taxes included. The applicable rates are the rates in effect at the time of registration (rates shown on the www.aivets.eu website at the time of registration in the Services choices). The AIVETS Registration Service includes plenary sessions, parallel sessions on specific topics for cattle and pigs, and sub-group meetings. The program is available at: www.aivets.eu
The payment due at the time of registration must be made by credit card online on the site www.aivets.eu. The credit cards accepted for the payment of an order are the cards of the network CARTE BLEUE/VISA/AMERICAN EXPRESS. Only one method of payment is allowed per registration.
Once settled, the price may be refunded only in the cases provided for in Article 5 below.
4 - OBLIGATIONS OF THE PARTICIPANT
Registration for the Congress results in the Participant accepting the following conditions:
- The Participant will be issued an access badge upon arrival for the 3 days of Congress. This access badge is nominative, non-transferable and must be worn for the duration of the Congress.
- The Organizers reserve the right to carry out an identity check during the Congress to ensure that it matches the identity of the badge holder.
5 - AMENDMENTS – CANCELLATIONS
After the final conclusion of the registration, the Participant may modify the information contained in its registration form by sending an email to the attention of the Organizers at the following address: firstname.lastname@example.org
The changes can only concern the choice of the Services (possible addition of Services in addition to the AIVETS registration according to availability: Gala dinner and/or visit of Capgenes and/or visit of the swine centre).
In case of cancellation of its presence by a Participant after the final conclusion of the registration:
- Up to one month prior to the Congress: all amounts paid;
- In the month before the Congress: no refund will be possible.
If the Organizers were obliged to cancel or delay the Congress in case of Force majeure (such as political or social external events, transport strikes or in case of confinement of the host country or department), they reserve the right either to make assets on the next Congress or not to repay the amounts collected.
6 - INTELLECTUAL PROPERTY – IMAGE RIGHTS
The interventions of the speakers, the documents disseminated or delivered at the Congress are covered by copyright in application of articles L 111-1 and following of the Intellectual Property Code. Pursuant to Article L 122-4 of the Intellectual Property Code « any representation or reproduction, in whole or in part, made without the consent of the author or his assigns or assigns is prohibited”. Article L 122-5 of the same Code only authorizes "copies or reproductions strictly reserved for the private use of the copyist and not intended for collective use" and "analyses and short quotations", “provided that the name of the author and the source are clearly indicated”.
Any unauthorized representation or reproduction, by any process whatsoever, not respecting the legislation in force would constitute an infringement sanctioned by articles L 335-2 and L 335-3 of the Code of Intellectual Property. The Participant’s liability would be incurred if unauthorized use was made of the interventions, documents broadcast or delivered at the Congress.
The Participant is informed that the Organisers may be required to take photographs and/or films in the framework of the Congress. Unless otherwise expressly stated by the Participant, the Participant authorises the Organisers to photograph or film it in the framework of the Congress and to disseminate and reproduce these images in all media, as part of the communication on the Congress.
7 - CONFIDENTIALITY – IT AND FREEDOM
By registering for the Congress, the participant agrees to provide a certain number of personal data that will be processed in accordance with the provisions of the French Data Protection Act and the GDPR (regulation no. 2016/679). The information collected during registration (and which includes personal data) is:
- Name and surname of the Participant;
- Name of the Participant’s organisation;
- Participant’s e-mail address;
They are subject to computer processing. The processing of personal data implemented has the legal basis:
• management by the Organisers of the relationship with the Participants (in particular: sending of registration documents and, where appropriate, making contact in case of modification of the Programme);
• the execution of pre-contractual measures or the contract when it implements processing for the purpose of managing Participants' registrations and recovering registration fees;
• compliance with legal and regulatory obligations when implementing processing for billing and accounting purposes.
The Organisers retain the data only for the duration necessary for the operations for which they were collected and in compliance with the regulations in force.
In this regard, the data of the Participants are kept for the duration of the contractual relations increased by 3 years for the purposes of animation and prospection, without prejudice to the retention obligations or limitation periods. In accounting terms, they are kept for 10 years from the close of the accounting year.
The Organisers ensure that the data collected is kept confidential. They are not communicated to potential business partners or third parties, unless expressly and previously authorized by the Participant.
Under the conditions defined by the French Data Protection Act and the RPGD, natural persons have a right of access to data concerning them, rectification, interrogation, limitation, portability and erasure. They also have the right to object at any time to the processing of their data.
8 – MISCELLANEOUS
These General Terms and Conditions are governed by French law.
They cancel and replace all previous Terms and Conditions with an earlier date.
In the event that any of the provisions herein shall be deemed to be void by virtue of any present or future legal or regulatory provision or by virtue of a court decision vested with the authority of res judicata and issued by a competent court or body, this provision would be considered to be unwritten, with all other provisions of the General Conditions remaining binding between the Parties.
Download the general trade conditions